Are you an Personal Assistant who thrives in a role where you can seamlessly navigate in a face paced environment, using your proactive initiative to hit the ground running? If you are passionate for providing exceptional support, maintaining an immaculate organization and anticipating the needs of the Manager, then this is the perfect permanent opportunity for you!

Key Responsibilities:  
• Manage and organize schedules, appointments, and meetings. 
• Handle Correspondence, emails, and phone calls on behalf of the Employer.  
• Plan and Coordinate travel arrangements and itineraries. 
• Prepare reports, visa applications, checklists, client records, presentations as needed.  
• Act as a liaison between the employer and clients or service providers. 
• Maintain Confidentiality and handle sensitive information of clients with discretion.  
• Monitor deadlines and follow up on outstanding tasks.  
• Ensuring office equipment and supplies are maintained. 
• Ensuring compliance with occupational health and safety regulations. 
• Organising events, both professional and personal, as required.  
• Supporting finance tasks such as invoice processing, purchase orders, andreconciliations. 
• Maintaining filing systems and overseeing office facilities and suppliers 
• Assisting with internal communications and supporting the GM where needed 
• Contributing to a positive, professional, and safety-conscious work culture 
• Perform any other administrative or personal duties as assigned. 


Requirements

• Preferably formal qualification OR 1-2 years of relevant experience 
• Advanced Microsoft Office skills 
• Excellent written and verbal communication 
• Strong organisational skills and a knack for multitasking under pressure 
• Confident, tactful, and great at resolving issues with a solutions focused mindset 
• High attention to detail and a genuine client-first approach

Benefits:


 Permanent Officer Administrator/Executive Assistant role.
 Hours of work can vary for each day of the week depending on the workload.
 Minimum 30 hours per week.
 Paying $25 per hour depends on experience.
 Sunny Hawkes Bay Location.

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